Complying with the IRS as a Foreign Importer
Nearly all businesses must obtain an employer identification number (EIN) from the U.S. Internal Revenue Service (IRS). Foreign businesses need an EIN when filing U.S. Customs paperwork and registering a facility with the FDA.
What is an EIN?
An EIN is a 9-digit identification number for taxpayers. The IRS assigns an EIN to most businesses to comply with tax and U.S. Customs regulations. More specifically, it is used for paying taxes and claiming tax exemptions from the IRS. If you are buying and receiving goods in the U.S., your business will likely need an EIN number to comply with U.S. regulations.
How do you obtain an EIN?
Most businesses can apply for an EIN online through the IRS website. However, unless you either have a legal residence or principal place of business located in the U.S., then the online option will not work.
Most foreign importers will instead need to fill out Form SS-4 and send it in by mail or fax. Filling out this form without knowledge of the specifications can be complicated and might delay the processing of your application. We recommend seeking a specialist’s advice and services to make obtaining an EIN a smooth and seamless process.
How long does your EIN number last?
In most cases, U.S. customs keeps EIN numbers on file for a year after the last import your business makes. If you have already obtained an EIN and it has been a year since you last imported goods or food from the U.S., you will need to check with Customs to see if your EIN is still valid. Don’t worry — if your EIN has been voided, there are forms to allow you to reinstate your number.
Takeaway
If you are a foreign importer, there are steps you must take to comply with the IRS rules regardless of your non-U.S. status. Many foreign businesses will need an EIN to file paperwork with U.S. Customs and register a facility with the FDA. Obtaining an EIN for a non-U.S. business can be complicated, but don’t let that stop you. U.S. Imports assist you with the process. Click here to learn more.
